Author Topic: Online Data Storage Options...?  (Read 3183 times)

Offline Mayo

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Online Data Storage Options...?
« on: August 28, 2008, 04:26:36 PM »
I'm have begun working on a large writing project. One of my primary concerns is having sufficient backups of all the data related to the project... Currently I have two external drives that I use for backing up, but unfortunately both drives are sitting right next to my desktop Mac, which means if something bad happens to my iMac my preciousssss backups will probably be taken out too...   jawdrop.gif  And I need something that is accessible when I am On The Road...

I plan on stashing a backup in my barn (which is detached from the house) but taking CDs or another drive out there on a regular basis is a bit of a drag and conceivably the barn could burn/flood at the same time my house bites the dust, Knock On Wood...

So I have been looking into various online data storage options and I thought that I would pass along this article about the subject...

Online Backup Options Expand (TidBITS Article)

After reviewing the available options at this point the Amazon S3 Data Storage with the Jungle Disk front-end seems like the best option for me. There are no monthly subscription fees unless a person wants the extra features of Jungle Disk Plus: there is a one-time cost for the Jungle Disk browser and monthly fees based on the amount of server space used and data transferred.

There are other subscription-based services that are tempting if a person requires a fair amount of guaranteed space every month but some of them come close to the cost of Apple's MobileMe. I haven't really considered it because at this point I don't need the various syncing services because I don't use the Apple programs necessary to take full advantage of MobileMe. And I have read about problems with MobileMe and some complaints about iDisk.

Does anyone have any personal experience or relevant insight and/or links to share while I ponder this???




Offline krissel

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« Reply #1 on: August 29, 2008, 12:55:53 AM »
My experience with online storage ended when I couldn't access my iDisk years ago.  That convinced me to not trust any storage in the 'cloud'.  At most I keep a few files that I might want to access away from home in my Yahoo mail account. But never anything with private data.

YMMV.  wink.gif


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Offline Xairbusdriver

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« Reply #2 on: August 29, 2008, 11:29:52 AM »
I recently heard of a 'storage' company that went bankrupt and users lost all their data. Doubt that Google or Amazon would do that, without notice but it's certainly a problem to consider with smaller firms. And, even though I don't consider I have data that might be of use to anyone else, I am still uncomfortable with the notion of giving them complete control of it. Encrypting would be absolutely required, I assume. Then there is the news, today, that Comcast has definitely announced a limit of 250GB monthly bandwidth limit on their 'regular' users. Might be difficult to upload and download more than 200GBc of data that you had and lost in the same week/month! "UHhmm, can you wait until next month for that info, sir?"

It may be cheaper to add stilts and a fire extinguishing system to that barn! laugh.gif I still think a small business should have removable hard drives that swap between the bank vault and the business. 1TB drives are really cheap, now. Fortunately all the above is purely speculation and unfounded worries since I don't even have to consider the use of those on-line services. I'd say you'd probably be fine using Amazon rather than an iDisk, Amazon is doing that as a business. iDisk is really just a 'service' that can change, disappear, crash, etc. with little concern from Apple. As a matter of fact, I think they specifically deny any responsibility for a users lost data in their EULA. dntknw.gif
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Offline Paddy

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« Reply #3 on: August 29, 2008, 05:02:59 PM »
Just how much storage are you looking for, Mayo? Writing (in Word or any other text editor) generally doesn't create huge files.

The Amazon service looks somewhat expensive to me. Here's a list of links to online storage sites - some of them are free:

http://mashable.com/2007/07/28/online-storage/

This one offers 2GB for free: http://www.idrive.com/idrive-for-mac.htm
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Offline sandbox

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« Reply #4 on: August 30, 2008, 04:27:49 AM »
Mayo, my account with earthlink gives me 1GB of storage on their servers.

You should have at least some storage for a website, NO? You can always purchase more webspace, or storage space from your ISP and upload your data into secured space. I have used my backup space but found it either wasn't convenient or something, so I use Secured Flash Drives that I can put in my pocket.

If you have a huge amount of space this may not be the best solution for you, but, if as you said, your only storing text data, a flash drive or two could certainly go a long way. Considering you can purchase them now in 128GB configurations, I suspect you would ware out your fingers to your elbows before you could type that much text. If your using a good word processor you can also password protect each document.

If you buy just a standard Flash Drive you can purchase online software for $10 to secure the drive itself, or the folders within.....and so on. Once you get into Flash Drives you'll never go back to spinners for emergency use. They're just so darn convenient. wink.gif

Offline Mayo

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« Reply #5 on: August 30, 2008, 11:56:32 AM »
I have server space through my Charter account but they tell me that I only have 20MB available, which isn't a heck of a lot...

I thought that the Amazon service was relatively inexpensive... .15/GB month and .10/GB transfer in fee  .17/GB transfer out. I figure that I don't need more than a GB for the amount of data I anticipate storing.  The other services that I have looked at have minimum storage amounts of 5GB or so and they require monthly fees of between $5-$10/month. I'll look at the options that Paddy provided...

One major drawback with any online data storage is that upload data transfer rates are usually limited, so uploading a lot of data can take days.

The flash drive idea is something I hadn't thought of, but I am looking for a way to access my data without having to physically carry another device, etc. (Too bad iDisk seems to be flakey.) When I am on the road I would like a way to secure my work so that if I lose my portable Mac/flash drive, etc. I know that the data is safe.

Me? Use Word? Ha! My biz correspondence is done using Pages and my other writing using Scrivener. I keep a current version of neoOffice around but I haven't had to use it yet... I suppose when it comes time to export and format my Scrivener manuscript that I will try using Pages and neo Office to see which one works best.

BTW, I checked Dealmac.com and found this Kingston 4GB flash drive for less than $13 using a 5% off coupon and it is shipped free, so I bought two (redundancy, redundancy...)
« Last Edit: August 30, 2008, 05:26:26 PM by Mayo »

Offline sandbox

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« Reply #6 on: August 30, 2008, 07:28:53 PM »
Perfect and your choice is one that I also own. We use it with the XO linux laptop primarily, but I'll grab it up now and again to move audio video files quickly.
Kingston has been my Choice of Flash drives, though I was given an IronKey when Santa came to town. I have among others, what is called a Kingston BlackBox that I use for our HIPAA XP files.

Unfortunately there was no Mac specific secure drives availably when I was in the market for one, but I did find inexpensive software that encrypted the folders without to much hassle. http://www.versiontracker.com/dyn/moreinfo/macosx/15490
If I were running 10.4 or greater I would look into Truecrypt (Freeware)
http://www.versiontracker.com/dyn/moreinfo/macosx/33926 a successful application in the windows and Linux world.

edit to finish a point here....... you may not like Office but you may find it will carry over better to any Mobile Unit you choose in the future. http://www.laptopmag.com/advice/expert/Whi...st-for-You.aspx

For me, when making choice in technology and software I have begun to think in broader terms as I move from Towers, LapTops to Smartphones. The new T-Mobile G1 Dream is a perfect example of what's in your pocket in the future. The software must configure smoothly from unit to unit and the only standard that can do that today iin word processing is Office. I don't like Windows OS, but Office, with it's full Project Management concept is nothing less than remarkable. I would like an open-software solution as much as the next guy, but for production Office is the Word! wink.gif
« Last Edit: August 30, 2008, 08:11:07 PM by sandbox »

Offline krissel

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« Reply #7 on: August 30, 2008, 10:45:38 PM »
I've been using SD cards in a USB stick reader for moving data or storage.  The extra benefit is that you can swap out the cards and get bigger ones as needed or stuff them away easily. Also good for camera cards to upload pics. If security of the drive itself is not an issue this makes a very convenient alternative.
« Last Edit: August 30, 2008, 10:46:27 PM by krissel »


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Offline sandbox

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« Reply #8 on: August 31, 2008, 04:25:08 AM »
Yup, I have one of those Kingston's also but I rarely use it.
http://www.kingston.com/flash/image_files/MobileLite.jpg

As the files get larger the need for secure storage grows.

It would be nice to eventually find an Apple secured Flash in any configuration.


Offline Mayo

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« Reply #9 on: August 31, 2008, 10:55:40 AM »
I recently switched from Encryptor (which is no longer actively supported) to goSecure for encrypting files and folders.
« Last Edit: August 31, 2008, 08:47:18 PM by Mayo »

Offline sandbox

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« Reply #10 on: August 31, 2008, 03:38:19 PM »
That's a bit rich for free code.
http://www.truecrypt.org/docs/?s=encryption-algorithms

With TrueCrypt (free) you can use three ciphers in a cascade ( AES-Twofish-Serpent) for example, where goSecure is a Standard AES

If you have the OS to use Truecrypt it's certainly is worth the adventure. wink.gif

Offline Mayo

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« Reply #11 on: August 31, 2008, 09:00:57 PM »
I am aware of TrueCrypt and I will take the time to check it out.   The main reason I am using goSecure is is that it makes it very easy to encrypt individual files and folders... there is no fussing around with encrypted volumes and the like. Setting up TrueCrypt may be somewhat daunting for the average computer user. You are correct to call it an "adventure."

For my needs 256-bit AES is plenty of protection. This is from the TrueCrypt documentation:

"In June 2003, after the NSA (US National Security Agency) conducted a review and analysis of AES, the U.S. CNSS (Committee on National Security Systems) announced in [1] that the design and strength of AES-256 (and AES-192) are sufficient to protect classified information up to the Top Secret level."

And this is from the Wikipedia entry on password strength:

"Bit Strength Threshold

Some basic benchmarks have been established for password bit-strength to protect against certain types of password cracking. In 1999, an Electronic Frontier Foundation project broke 56-bit DES encryption in less than a day using specially designed hardware.[5] In 2002, distributed.net cracked a 64-bit key in 4 years, 9 months, and 23 days.[6] Currently, distributed.net estimates that cracking a 72-bit key using current hardware will take about 403,784.9 days or 1,105.5 years.[7] No currently expected increase in computer power will be sufficient to break 128-bit or 256-bit encryption using random keys via a brute-force attack. Due to currently known limitations in physics, there is no expectation that any digital computer (or combination) on Earth will be capable of breaking 128-bit or 256-bit encryption via brute-force.[8][citation needed] Whether or not quantum computers will be able to do so in practice is still unknown, though theoretical analysis suggests such possibilities.

As a result, there can be no exact answer for the password strength required to resist brute force attack in practice. NIST recommends 80-bits for the most secure passwords, which can nearly be achieved with a 95-character character set (e.g., original ASCII) with a 12-character random password (12 x 6.5 bits = 78).[4]"

The weak link is usually the password used to protect the data... My standard password may be only twelve characters (some experts recommend longer passwords, but a long password isn't very practical if the only way to remember it is by writing it down...) but it contains upper and lower-case letters, numbers and punctuation marks.  It is short enough that I can easily remember it

And considering that it is safe to assume that the vast majority of computer users do not encrypt their sensitive data files, anything that makes it easier for folks to do so, even if it costs a little money, is worth considering. For example, I have goSecure as an "Open with..."option in my Finder contextual menus via FruitMenu. Encrypting a file/folder is as simple as selecting it, navigating to the "Open with..." contextual menu item, inputing the password twice and clicking "OK."

Most of us are protecting data from common thieves and the like who have neither access to a super computer nor the inclination to attempt to crack an encrypted file, so any level of encryption is going to be better than none.
« Last Edit: August 31, 2008, 09:28:23 PM by Mayo »

Offline Mayo

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« Reply #12 on: September 01, 2008, 12:23:23 PM »
Hey Paddy, thanks for reminding me about iDrive... I had stumbled upon it early in my research but for some reason I did not bookmark the Web site.

I set up an account and uploading data is about as easy as doing something on a computer can be... The iDrive Monitor app places a tiny icon in the Finder Menu Bar so backing up online requires little effort. I feel a lot better knowing that my work is somewhere other than sitting on my computer desk.

BTW, while iDrive offers encrypted storage for Windows folks, the Mac encryption is still in development.  So while data transfers are encrypted, it is a good idea for Mac users to encrypt the data before transferring it to iDrive so there is no possibility that someone can access the data while it resides on a server.

Offline sandbox

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« Reply #13 on: September 02, 2008, 02:49:55 AM »
Mayo,

Not to push the issue here but everything that is on the Internet is not gospel, as they say. My kid worked on Blackbag Cryptanalysis projects for the feds 7 years ago in Cambridge so I'm a bit more skeptical than the average Joe. If the feds want into your files they can get there, and using a single algorithm just makes it all that much easier. I bet that secure files held by the feds do not use gosecure or anything like it. They will however lead you to believe that they do. wink.gif

If the feds can access your files the guys that don't work for them can as well. You don't need to know the code, just the trojan.  wink.gif

Offline Mayo

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« Reply #14 on: September 02, 2008, 08:16:10 AM »
Sorry, I'm just not that paranoid...  happy.gif